Society accounting and maintenance billing, without the month-end scramble

Society accounting software automates maintenance invoicing, dues reminders, online payment collection and ledger entries for a housing society. Neighbium supports per-square-foot and flat-rate billing, automatic penalties on overdue dues, digital receipts and audit-ready reports for the AGM.

Maintenance collection is where most committees lose their evenings: raising invoices by hand, chasing defaulters over WhatsApp, and reconciling bank credits against a spreadsheet that only one person understands.

Neighbium runs the cycle for you. Invoices generate on schedule, reminders escalate on their own, residents pay online, and every receipt posts straight to the ledger — so the treasurer's report is a download, not a weekend.

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What you get

Flexible billing heads

Per-square-foot, flat-rate or hybrid maintenance, plus sinking fund, water, parking and one-off levies — configured once, applied every cycle.

Automatic dues escalation

Reminders go out on a schedule you set, and interest or penalties apply automatically per your bye-laws.

Online collection

Residents pay by UPI, netbanking or card and get an instant digital receipt — no cheque runs, no manual entry.

Audit-ready ledgers

Income and expenditure, balance sheet, defaulter list and head-wise reports are always current and exportable.

Vendor and expense tracking

Log vendor bills and payments against heads so the expenditure side is as clean as the collection side.

Transparency residents trust

Residents see their own dues, payment history and receipts, which removes most billing disputes before they start.

How the maintenance cycle runs

Configure your heads and rates

Set maintenance heads, per-square-foot or flat rates, due dates and penalty rules once, in line with your bye-laws.

Invoices generate automatically

At the start of each cycle every flat is invoiced and notified, with the amount broken down by head.

Residents pay online

Payment happens in the app and a digital receipt is issued immediately, with the entry posted to the ledger.

Reminders and reports run themselves

Overdue flats are escalated automatically, and the committee pulls defaulter and income reports on demand.

Frequently asked questions

Yes. Maintenance can be billed per square foot, at a flat rate per flat, or as a hybrid, and you can add separate heads such as sinking fund, water charges, parking and one-time levies within the same invoice.

Yes. You configure the interest or penalty rule that your society's bye-laws allow, and it is applied automatically to overdue invoices along with escalating reminders.

Residents can pay by UPI, netbanking or card directly in the app. A digital receipt is issued instantly and the payment is posted to the society's ledger without manual entry.

Income and expenditure statements, balance sheets, head-wise summaries and defaulter lists are generated from live data and can be exported, so preparing for an audit or AGM does not require rebuilding the books.

Yes. Opening balances, historical dues and past receipts can be bulk-imported during onboarding so the ledger is accurate from your first cycle on Neighbium.

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Ready to give your community the upgrade it deserves?

Talk to our team and see how Neighbium transforms the way your society runs.