Visitor management that ends the paper register at your gate

A visitor management system logs every guest, delivery, cab and staff member entering a gated community, and notifies the resident for approval before entry. Neighbium adds overstay alerts, child-exit notifications to parents, and a searchable entry log the committee can audit at any time.

The paper register at the gate fails in the same three ways everywhere: handwriting nobody can read, no way to search it after an incident, and a queue at the gate every evening when deliveries arrive together.

Neighbium moves the whole flow to the guard's phone. Residents pre-approve expected guests, unexpected visitors are approved in one tap, and every entry and exit is timestamped against a flat number — searchable months later.

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What you get

Pre-approved entry

Residents share a passcode for guests, cabs and house help. Approved visitors clear the gate without a phone call.

Delivery and cab handling

Couriers and drivers are logged against the flat, with a notification the moment they arrive at the gate.

Overstay alerts

If a delivery agent or contractor stays longer than expected, security is alerted automatically rather than discovering it later.

Child-exit notifications

Parents are notified the moment a child leaves the society gate — one of the features residents ask for most.

Staff attendance at the gate

Domestic help, guards and vendor staff check in and out with biometric or face recognition, giving an accurate attendance record.

An audit trail that survives

Every entry is searchable by date, flat, vehicle or name — invaluable after a theft, a dispute or a police enquiry.

How digital gate entry works

Guard logs the visitor

The guard enters the visitor's name and purpose, or scans a pre-approval code, on the gate app.

Resident is notified instantly

The resident receives a push notification and approves or denies entry in one tap, without sharing a phone number.

Entry and exit are timestamped

Both movements are recorded against the flat, building a searchable log with no handwriting to decipher.

Exceptions raise alerts

Overstays, unapproved entries and child exits trigger notifications to security and the relevant residents automatically.

Frequently asked questions

When a visitor reaches the gate, the guard records them on an app or scans their pre-approval code. The resident gets an instant notification and approves or denies entry in one tap. Entry and exit are timestamped against the flat, producing a searchable log instead of a paper register.

Yes. Residents can generate a passcode for expected guests, cabs, food deliveries and domestic help. The guard scans or enters it and the visitor is admitted without the resident being called.

No. Approvals and calls route through the app's e-intercom, so residents and security can speak without either party seeing the other's personal number.

Entries can still be captured on the device and sync once connectivity returns, so the gate keeps moving during a network outage.

Yes. Neighbium supports biometric and face-recognition attendance for staff and can work alongside hardware you already own, but the core visitor flow needs nothing more than a phone.

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Ready to give your community the upgrade it deserves?

Talk to our team and see how Neighbium transforms the way your society runs.